04.09.2020 г.

Make your front desk smart, secure and queue-free

Obsolete ways of entering and keeping personal data

While visiting various offices/organizations and business centers with the visitor permit system sometimes it seems that you are stuck in the past: we can often watch continuously listening to the radio or watching TV guards who take the visitor’s passport and manually enter visitor’s data in the visitor log. It is common knowledge that a huge chunk of the time your business is wasting with paper forms or by maintaining visitor books. Some organizations violate the law on the protection of personal data, make a copy of the passport, keep it somewhere and don’t protect it sufficiently and effectively. To enter the territory, the visitor receives an electronic pass at best and at worst – a badge to gain admittance to the building, which must be marked by the person to whom the visitor is going. These days such procedures cause much irritation and negatively affect the image of the organization, which will inevitably impact on its financial well-being.

Automating the process of passing through checkpoints and making the current procedure easier, clearer, more comfortable and less intimidating, avoiding communication with the security staff, can take this interaction a step further, increase customer loyalty and confidence, and promote your company’s image. It brings the delightful experience to your reception and smart features enhance your security and manage your visitor logs in a swift.

Next step in document recognition: devices that scan passport and other documents

The first step is to install automatic terminals for issuing passes at the front security. If it’s necessary to enter user data into a centralized information security system, the terminal is equipped with a scanner with an integrated system for ID recognition. The visitor places the document on the scanner or presents it to the device’s camera. The recognition module automatically detects the presented document type (passport, driver’s license, military ID, officer’s certificate) and enters the data into the system. The document can also be checked for signs of forgery. After successful document recognition, the data is compared with the visitor’s information which is already available in the database: if the visitor comes to the organization for the first time, a new entry appears in the information system. If the visitor was registered earlier, the system checks the information entered before and determines whether to provide a pass or refuse admission. Then the visitor gets an electronic pass or a bar-coded visitor token to pass through the checkpoint.

The checkpoint itself can be equipped with various systems that work with electronic passes equipped with RFID tags or paper barcode passes. The optical barcode recognition system automatically reads the data and lets the visitor go through the turnstile. Depending on the amount of data that should be encoded, different code generators can be used. The most suitable codes which allow you to enter visitor data, arrival time, exact place for visiting (company name, floor number, room number, name of the staff member receiving the visitor etc.) are QR codes, DataMatrix, PDF417. Modern technology based on Smart ID Engine computer vision perfectly recognizes these codes and makes the process of extracting and entering data into the system fast, easy and time-saving.

Key advantages of implementing document recognition automation

Automation of security check-points through systems implementation for automated visitor data entry into the information system solves several important tasks. First, the visitor’s registration time is reduced. The registration process (from the point of presenting the ID document to pass issuance) will take no more than 10-15 seconds. It is quicker and easier than manual data entry. Second, security officers who are responsible for maintaining safety and security in the building won’t be distracted by the non-core activity: the visitor log will be maintained automatically in the information system, providing more accurate record-keeping and control. Third, the information system integration with the visitor gate-pass system will allow you to identify troublemakers and prevent the unwelcome visitors from entering.

Finally, the implementation of the state-of-the-art technologies by the door improves the company’s public image, demonstrates its concern for visitors, customers and its own employees, enhance the performance, reliability, safety and workability. This technology helps visitors/customers to remember the company of a high standard quality work and customer service. Smart ID Engine technology provides an end-to-end solution document recognition for your front desk, lobby and gatekeeping. Let it be a government office, corporate office, personal office, hospital, clinic, hotel, residential house, gated community or any inflow of visitors it is an ideal solution for you!